Best Spiff Tracking Software for Dealers and Distributors
Spiff tracking software runs spiff programs for manufacturers and distributors: cash or card rewards paid to dealer staff and retail sales associates for selling specific products. The software tracks who sold what, collects the claim, checks it, and pays the salesperson — instead of spreadsheets, paper forms, and manual checks.
A spiff is different from a rebate. A rebate goes to the end customer who bought the product. A spiff goes to the person who sold it.
What should spiff tracking software do?
At minimum, it should handle the whole loop:
- Claims: salespeople submit a claim with proof of sale, from a phone or a computer.
- Review: program staff approve or reject claims, with rules that catch duplicates and bad claims automatically.
- Payment: approved claims pay out without someone cutting checks by hand.
- 1099s: the software collects W-9s and handles year-end 1099 reporting, so the finance team isn't chasing tax forms in January.
- Reporting: you can see which products, dealers, and salespeople are earning, and what the program costs.
If a tool only tracks claims and leaves payment and 1099s to someone else, it is only doing half the job.
How do salespeople get paid?
This is where spiff programs differ most. Some programs pay in points redeemable from a catalog. Incentit pays in money: Zelle, one-time-use cards, and reloadable cards for individuals, and ACH for business payouts. Payments run through US Bank and Tremendous. Check and bill credit are also supported.
Salespeople usually prefer cash-like payment over points. It also makes the program easier to explain: sell the product, get paid.
How is Incentit different from a points program?
Most spiff programs are run by a service company: you send them the rules, they run it for you, and changes go through them. Incentit is a platform your own team configures and controls — you set up the program, the rules, and the payments, and change them when you need to. Payment and 1099 support are included, not separate services. Learn more about spiff tracking with Incentit.
How long does it take to set up?
A typical Incentit implementation takes 4–8 weeks. Pricing is custom quote — contact sales for a quote.
Does it work for distributors with many dealers?
Yes. Incentit is built for dealer networks: branded portals for participants, a mobile app for field staff, and one place to run the program across dealers. Manufacturers, distributors, service companies, and energy companies all run incentive programs on the same platform.
How to compare spiff software
Ask these questions of any vendor:
- Does it pay salespeople directly, or only in points?
- Are 1099s and W-9s included, or is that someone else's job?
- Can your own team change the program, or does every change go through the vendor?
- Can salespeople claim from their phone?
- How long from signing to launch?
Book a demo or contact sales at sales@incentit.com or (515) 650-0086.